Curtains Short Hero

Hall Hire Booking Form Privacy Notice

Rushmoor Borough Council is committed to protecting your personal information and being transparent about what information we hold about you. You can view our full Privacy Policy here.

1.    Identity of the Data Controller and contact details
Rushmoor Borough Council is the data controller for the personal information you provide on this form.  You can contact the Princes Hall by phone on 01252 398000, via email to or by writing to us at Princes Hall, Princes Way, Aldershot, Hampshire, GU11 1NX.  You can contact the Council's Data Protection Officer at

2.    What we need your information for and the legal basis for it
We need your personal information to process your room booking. By submitting your details, you are entering into a contract with the council and agreeing to the Hall Hire terms and conditions.

3.    Use for any other purposes
If we need to use your information for any other purpose, we will normally inform you before using it, unless we believe you know about the new purpose already or there are legal reasons that prevent us from telling you.

4.    Will you pass my information to anyone else?
We will need to share your information with our other contractors, including our Catering team, in order to provide you with our services. There are also certain circumstances under which we may disclose your personal information to third parties. For example when we are under a duty to disclose your personal information in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).

5.    How we will store and look after your information
Your data will be held electronically and will not be stored in a country outside the UK. All paper records containing your personal information will be held securely in our filing systems and archives.

6.    How long we will retain your information
We will normally keep your details in our current database for a period of 5 years after the date of your hiring. For further information on our policy for retaining personal information, see our retention guidelines.

7.    Your rights concerning your information
The General Data Protection Regulation gives you a number of rights concerning your personal information. See the list below. Not all rights apply in every case - it will depend on the legal basis for collecting your information and how we use it.

  • The right to be informed
  • The right of access
  • The right to rectification
  • Rights related to automated decision making, including profiling
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • The right to erasure

    Further details on these rights can be found on our website

8.    Right to complain to the Information Commissioner's Office
If you are not happy with the way the Council is handling your personal information you have the right to lodge a complaint with the Information Commissioner's Office. (ICO).

You will find details of how to do so on the ICO website at or by phoning their helpline on 0303 123 1113.

9.    Why we need your information and the consequences of not providing itIf you do not provide your information, we may not be able to provide the service you are asking for.